Document Controller

June 3 2023
Industries Construction, Maintenance
Categories Document Control
Halifax, NS • Full time

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.


We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

This position will suit any Document Controller or Administrative Assistant interested in taking on a new challenge and gain invaluable experience. Additionally, if you are a recent graduate that has exceptional Administrative skills and is looking to challenge yourself in a rewarding position, be sure to apply today!

Duties and Responsibilities:

  • Ensure all information within documentation is correct, up-to-date, and accurate.
  • Review and update technical documents and circulate them to necessary stakeholders when required.
  • Copy, scan and store all documentation associated with the assigned project.
  • Distribute project-related documentation to internal and external teams.
  • Ensure all templates used with the department conform to the Company standard.
  • File documents in physical and digital records, ensuring information is always easy-accessible and secure.
  • Retrieve files as requested by internal and external teams associated with assigned projects.
  • Manage the flow of documentation within the organization.
  • Maintain confidentiality around all sensitive information and terms of agreements.
  • Perform additional related duties as required under the direction of the hiring manager.

Qualifications and Job Requirements:

  • Strong attention to detail and multi-tasking skills.
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally.
  • Strong working knowledge across Microsoft Office products including: Outlook, Word, Excel, and PowerPoint.
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion.
  • Strong decision-making and organizational skills.
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally.
  • Self-motivated and willing to take initiative.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at

Apply now!

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