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Construction Coordinator

May 7 2021
Industries Real Estate
Categories Civil engineering, Construction, Structure, Trades, Technicians, Construction
Toronto, ON

About QuadReal

Headquartered in Vancouver, Canada, QuadReal Property Group is a global real estate investment, operating and development company. QuadReal manages the real estate and mortgage programs of British Columbia Investment Management Corporation (BCI), one of Canada’s largest asset managers with a $171.3 billion portfolio. Today QuadReal also manages real estate on behalf of RBC Global Asset Management (RBC GAM).

QuadReal manages a portfolio greater than $45 billion spanning 23 Global Cities across 17 countries. The company seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Construction Coordinator

Toronto, Ontario

Role Description

Based in Toronto, Ontario, the Construction Coordinator will report to the Vice President, Construction and will work with various members of QuadReal’s development team. The Construction Coordinator will be responsible for supporting day to day development tasks as well as driving the development process. The Construction Coordinator will require strong attention to detail and the ability to organize, prioritize and manage time in a fast-paced environment working towards bringing tasks to completion.

Responsibilities

  • Provide support as required to the Development team to assist with various projects and assignments: prepare correspondence, memos, spreadsheets, PowerPoint presentations and reports frequently of a confidential, strategic, and/or specialized nature

  • Coordinate meetings, prepare scheduled agendas, record minutes and distribute to the project team as well as to ensure that the information is organized for the Team

  • Organize and record project files such as drawings submissions, change requests, schedules, and Requests for Proposals

  • Prepare monthly project status reports and ensure they are updated in a timely manner

  • Collaborate with other departments, consultants and contractors to ensure that the project development is on schedule and within budget

  • Liaise with consultants, key internal stakeholders, and external legal counsel throughout the project cycle

  • Collaborate and work effectively with municipal staff to help the Development lead manage the approval process, project tendering, obtain building permits, and approval for different project sites

  • Take initiative to follow-up on outstanding deliverables to ensure consultant requests and other tasks are managed within established timelines

  • Review consultant invoices for accuracy and completeness. Liaise with accounting and consultants on invoices, tracking and processing requests as well as preparing financial analysis reports

  • Review consultant proposals and prepare/amend consultant agreements with some oversight from the Development lead

  • Maintain current knowledge about bylaw changes, development and building regulations, which is used to assess the impact of development projects

  • Conduct research and share information and recommendations as required

  • Adhere to QuadReal processes and policies and contribute to continual improvements

Experience

  • Experience: 2-5 years of related project coordination experience within a development or construction company environment

  • Education: Hold a relevant undergraduate degree, preferably with a real estate, business, urban land economics, architecture or engineering specialization

  • Knowledge: Have a general understanding of the construction and entitlements process, and a general understanding of contract language and insurance requirements to facilitate coordination with consultants and contractors

  • Relationships: Ability to effectively partner and liaise with all levels of the business and develop and sustain cooperative working relationships with internal staff, and external contacts. Must be able to adapt to different communication styles and enjoy working within a collaborative team culture

  • Communication: Excellent communication and presentation skills; demonstrate an ability to effectively communicate and present results that articulate key themes and messages; ability to exercise strict confidentiality

  • Multi-tasking: A strong work ethic, ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to innovative ideas and constant changes

  • Analytical: Analytical and detail-oriented with a keen focus on producing accurate and high caliber work

  • Software: Strong proficiency working in Microsoft Word, MS Project, Excel, PowerPoint and SharePoint programs

  • Values – Embrace and proactively support QuadReal’s values and its culture of environmental sustainability and corporate and social responsibility

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you’ll know exactly what to expect.

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