IT Procurement & Vendor Management Analyst

The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta's interconnected power grid and also facilitate Alberta's competitive wholesale electricity market. The AESO strives to foster an inclusive, diverse and equitable workplace where people feel respected and welcomed for who they are, together we deliver high performance and innovative results.

Job Description

If you are a current AESO employee or contractor, please view openings and apply through our internal site at Workday.

We are looking for an enthusiastic and focused collaborator to join our Vendor & Financial Management team in a 12-month fixed term IT Procurement & Vendor Management Analyst role.

IT Procurement and Vendor Management team supports and guides cross-departmentally while promoting the fair and transparent purchasing of goods and services in alignment with the AESO's Procurement Policy.

Reporting to the Team Lead, IT Vendor & Financial Management, the IT Procurement & Vendor Management Analyst provides a wide range of compliance, coordination, and support activities for the procurement and vendor management processes. This position plays an important role in developing and maintaining key internal and external relationships while guiding parties through the procure-to-pay cycle.

This is a 12-month fixed term role with a possibility of extension. The target hire date is June 2024.

In a fixed term role, you will be eligible for paid vacation time, 4 fixed day offs per year, and health & dental benefits, as part of your overall compensation package. We support a hybrid work environment, where the team is in the downtown Calgary office on Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays are flexible for where you work best.

Signs you will enjoy working in this team:

• You thrive in a fast-paced and dynamic environment.

• You embrace change and pivot and adapt with ease.

• You like working in a diverse atmosphere - our team celebrates our colleagues' varied backgrounds, experiences, and perspectives.

• You display a practical, innovative, collaborative, and solution-focused approach to issues.

• You demonstrate initiative and skills in communication.

• You can prioritize and manage multiple responsibilities in parallel.

• You have strong analytical, problem-solving, attention to details and organizational skills.

Key accountabilities include but not limited to:

• Maintain process documentation along with examining current process and suggesting improvements.

• Provide inputs and support for the procure-to-pay processes, including but not limited to:

  • Sourcing (i.e. administer and manage RFP processes), contracting / negotiating, Purchase Order, receive goods/services, Payment.

• Coordinate contract drafting, reviews, and execution with all parties.

• Document executive-level compliance activities for procurements.

• Coordinate vendor governance.

• Assist with managing disputes to resolution.

• Participate in projects and/or compliance activities related to role.

What you'll bring to us:

• Bachelor's degree in a related field; or equivalent combination of education and experience.

• Similar work experience at an intermediate level for minimum 5-7 years.

• Contract and document management (includes writing and reviewing contracts and other documents with stakeholders);

• Experience at each stage of the Procure-to-Pay cycle.

• Beginner to Intermediate proficiency in Microsoft 365 products including: Excel, Word, PowerPoint, Teams, OneDrive, and others.

• Strong time management and workload prioritization skills, with a commitment to meeting deadlines.

• English language proficiency with written and spoken clarity.

• Comfortable with general IT terminology.

Application deadline: May 9, 2024

If you are contacted for a pre-screening and/or interview, please advise of any accommodation measures required to enable you to fully participate. Information received relating to accommodation measures will be addressed confidentially.

The Alberta Electric System Operator is unable to accept unsolicited agency resumes.

The Alberta Electric System Operator, and its members, officers, employees and agents (collectively, the "AESO") is committed to protecting personal information provided to it. When you submit your personal information to the AESO for the purpose of pursuing employment with the AESO, the collection, use and disclosure of personal information is in accordance with the provisions of the Freedom of Information and Protection of Privacy Act (FOIP Act) of Alberta.

As noted, the AESO is mandated to maintain the safe and reliable operations of the provincial power grid. As part of meeting its obligations, the AESO may require the successful candidate to undergo a criminal background check for the position. This collection of personal information for the purposes of a check will be conducted in accordance with Section 33 of the FOIP Act.