Description
The Campus Planning within the Facilities Development is currently seeking a Full-time Regular Specialist, Facilities Planning.
Nature of the Work:
Reporting to the Director, Campus Planning, working closely with the Proposal Process Coordinator, and having management accountabilities for the Space and Utilization Planner, the Specialist, Facilities Planning (the Specialist) works to develop space solutions across various faculties, units, and campuses to meet the university's growing and ever changing space requirements. As part of the larger Facilities Development group, the Specialist is a member of a team of professionals including architects, engineers, designers, technicians, and project managers, all of whom are dedicated to ensuring that the University of Calgary optimizes the use, development, and renewal of its space resources to support teaching, research, and service objectives.
Given the high volume of work associated with the position, the Specialist is often required to balance competing initiatives with multiple and often simultaneous deadlines. The impact of the work is significant and involves risk at the enterprise level, where error can result in significant cost and time to remediate. The nature of the work requires attention to detail, self-initiative, and a high degree of adaptability and resiliency.
Further, as a limited resource that's critical to an effective working environment, space is a highly emotional issue for stakeholders (stakeholders will include Deans, Department Heads, Vice-Presidents, and Directors). To help navigate stakeholder emotions and successfully resolve complex space issues, the Specialist will need to be both competent and professional, and will need to bring objectivity, tact, and patience to all discussions of space.
This Specialist works Monday to Friday, regular business hours. Currently the work is hybrid with the expectation of in office work Tuesday, Wednesday, and Thursdays with the option to work remotely Monday, and Fridays. Work outside of regular business hours may be required during periods of peak activity. The position is based out of the Physical Plant (a busy, collaborative, open-office environment) located at the west edge of main campus. Travel to main campus and to other university campuses (e.g. Foothills, Spyhill, etc.) is required. Valid drivers license to be able to commute to other campuses is required. Access to a fleet vehicle will be provided.
Primary Purpose of the Position:
The key role of the Specialist position is to be highly familiar with space allocations and space functions across the entirety of the university (Main Campus, Foothills Campus, Spyhill Campus, Priddis, etc). This familiarity is developed over time, through walking tours, renovation project site visits, investigation of space data errors, and day-to-day interactions with faculties and units. The Specialists' familiarity is then drawn upon to vet the reasonableness of space requests that route to Facilities Development, and to help resolve space issues by leveraging knowledge of underutilized and vacant spaces, and finding synergies in common functions. Through regular communication with leadership in faculties and units, close involvement in larger space renovations, as well as periodic space audits with the Specialist's direct report (the Planner) the Specialist will remain well-informed on all spaces across all campuses.
A second key role of the Specialist position is to serve as the first line of assessment for all renovation requests that route to Facilities Development and are processed by the Proposal Process Coordinator. In many cases requests are routine and can move directly to other units within Facilities Development for scoping and estimating (e.g. Campus Architecture, Campus Engineering). However, for the remainder, the Specialist may confer with the Director (if needed) and will follow-up with the requesting faculty / unit to obtain additional detail and context, and may partner with the leads in Campus Architecture and Campus Engineering as the proposal moves through scoping and estimating and into construction (becoming a project).
A third key role of the Specialist position is to develop space programs for major capital initiatives (often in consult with the Director), and larger renovation requests. Associated with the development of space programs are various briefing notes and supporting documentation required to meet the university's governance obligations.
Summary of Key Responsibilities (job functions include but are not limited to):
Space Planning and Programming:
Space Data Integrity and Analysis:
Management and Administration:
Qualifications / Requirements:
Application Deadline: June 04, 2024.
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is classified in the Technical / Professional Career Band, Level T3 of the Management and Professional Staff Career Framework.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.