Maintenance Coordinator

Purpose of this position

The Maintenance Coordinator will be responsible for providing administrative support to the Maintenance and Engineering team. Overseeing the maintenance KPI management system, integrating leading indicators into daily operations, forecasting, planning, and scheduling maintenance work orders, and collaborating with finance for budgetary alignment.

Key responsibilities

• Maintenance of KPI Management: Oversee leading indicators, integrating them into daily operations, forecasting, planning, and scheduling maintenance work order information.
• Enhanced Coordination: Streamline maintenance analysis and Foreman activity reports for improved feedback management from PM, EM, CM work orders, and toolbox talks. Coordinate the daily dispatch of work crews, including verification of availability and relevant data entry and tracking.
• Budget/Finance reporting: Manage vendor accounts, fuel delivery, and procedures. Collaborate with finance for budgetary alignment.
• Administrative Support: Assist the Maintenance and Engineering department with day-to-day work requirements in all managed areas, including the documentation and records related to work orders, work plans, warranty work, service requests and safe working procedures. \Document Control: Manage records, data, and documentation linked to work orders, plans, warranties, and safety protocols.
• Data Monitoring and Training: Monitor data enhancement programs, update asset data, complete work orders, and support GHSE initiatives and shared services requirements, acting as the coordinator and liaison for training, orientation and communication with Operations and HSSE. Support administration of SSE initiatives including incident tracking, facilitating safety orientations for department visitors and contractors, action administration and collecting and reporting damages.

Qualifications, Job Function, Technical Knowledge and Skills

• Post-secondary education will be considered an asset.
• Minimum 1 year experience working in an office environment or administrator role.
• Ability to work proactively to complete tasks and responsibilities independently.
• Exercise discretion, tact and judgement when handling confidential and sensitive information.
• Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels.
• Extremely detailed and quality oriented.
• Exceptional computer skills and ability to quickly learn new software.
• Excellent organizational and planning skills, so that workflow is managed efficiently and accurately.
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.

DP World (Canada) Inc. fosters diversity, inclusion and belonging across our organization. We are a proud equal opportunity employer with a commitment to creating a respectful, inclusive, and barrier free workplace. We welcome and encourage applications from people with disabilities. Accommodation may be available upon request for candidates taking part in all aspects of the selection process. We welcome applicants to advise us on your preferred pronouns in your application.

All aspects of employment, including the decision to hire and promote, are based on applicants' qualifications, merits, competence, and performance without regard to any characteristic related to diversity.