Senior Manager HR Governance and Administration

Job Title

Who are we?

Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. That's why we're dedicated to investing in our employees' potential, so that they can reach their career goals.

Job Description

What you can expect in a typical day

Our Senior Manager HR Governance and Administration will play a lead role in the development, and implementation of our HR Governance and Administration strategy, providing a sustainable framework to ensure compliance with all HR regulatory and legal obligations. This includes both policy review and development, as well as process development and documentation, supported by robust change, communication and education programs, developed in collaboration with our Organizational Effectiveness and Talent teams. In addition to creating policies and procedures, the role is also responsible for regular compliance tracking, auditing and reporting.

​What we offer:

• Competitive salary, bonus program, and pension plan
• Flexible benefits, including a Health Spending Account
• Hybrid Work Opportunity - flexible work model that supports a blend of in-office and remote
• Wellness support, including annual wellness allowance and paid personal care days
• Paid vacation and vacation purchasing
• Personal and professional development opportunities
• Named one of Canada's Top 100 Employers for seven consecutive years

Your roles and responsibilities:

• Leads the development and maintenance of policies and procedures relevant to the HR Governance Program, and its related activities, to prevent illegal, unethical, or improper conduct.
• Manages the day-to-day operation of the Program in collaboration with the HR Operations, HR Talent and Compensation and Benefits teams.
• Develops, periodically reviews, and updates policies and procedures to ensure continuing applicability and relevance for guidance to management and employees.
• Conducts periodic internal reviews to assess compliance to procedures. Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
• Collaborates with other departments (e.g., Regulatory Compliance, Legal, Internal Audit etc.) to direct compliance issues to appropriate existing channels for investigation and resolution. Consults with the legal counsel as needed to resolve difficult legal compliance issues.
• Institutes and maintains an effective governance communication program for the organization, to ensure heightened awareness of policies and procedures, as well as to create understanding of new and existing compliance issues and related policies and procedures.
• Prepares reports on a regular basis, and as directed or requested.
• Provide assistance to internal or external auditors in compliance reviews.
• Works with others as appropriate to develop an effective governance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
• Monitors the performance of the Governance Program and related activities on a continuing basis, taking appropriate steps to improve its effectiveness.

Professional skills

• Able to thrive in a fast-paced environment and to drive strategic change
• Excellent people management-skills, with the ability to attract, retain and develop exceptional talent
• Excellent organization, time management, and follow-up skills; ability to prioritize and demonstrate
• Exceptional relationship building, customer service and communication skills.
• Results-oriented, strong organization and problem-solving skills.
• Able to manage multiple priorities in a dynamic, ever changing work environment.
• Able to demonstrate a collaborative and flexible approach to problem solving through broad-based thinking.

Travel

No travel is required for the role.

Education and experience

• Undergraduate Degree in Legal or related field
• 7+ years in an HR related field. Project Management an asset
• Team player, tactful, ability to engage in constructive dialogue, ability to manage and direct people as required. Strong communication skills. Action oriented and results driven.
• Specialization in employment law or strong HR operational background, Canadian and U.S.
• Familiarity with operational, financial, quality assurance, and human resource procedures and regulations.

Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.

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Job Requirements - Work Experience

Job Requirements - Education

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