Administrator, Office & Facilities

PURPOSE

The Administrator, Office & Facilities is accountable to the Manager or Director of a function for general office support and provides back-up to Reception and Mailroom function to ensure uninterrupted office services are consistently delivered to the employees at Regional Offices

DUTIES AND RESPONSIBILITIES

1. Filing Administration
   Files and retrieves documents by sorting and storing documents alphabetically, numerically, and chronologically or in accordance with any other filing system as determined by Manager.
2. Office Supplies
   Organizes supplies and maintains sufficient levels as determined to ensure availability of office supplies at all times; tracks stationary supplies in transit from suppliers to ensure timely delivery, follows up on delivery or assortment issues with suppliers, as required.
3. Reception and Mailroom Coverage
   Serves as a back-up support for other office support staff esp. Reception desk and Mailroom to ensure the ongoing operations of company's Head Office facilities.
4. Office Moves and Installations
   Assist with office and/or workstation moves (e.g. furniture, equipment, contents, etc.), as well as preform minor installations (e.g. keyboard trays, monitor arms, whiteboard, picture frames, etc.) to ensure the full range of facilities management support services are provided timely and to employees' satisfaction.
5. Meeting Facilities
   Inspects and maintains meeting facilities regularly; assists with the set-up/preparation of meeting facilities, as required.
6. Furniture and Equipment Inventory
   Maintains inventory of furniture and other equipment (e.g. keyboard trays, desk lights, etc.)
7. E-Waste, Toner and Battery Recycling
   Responsible for collecting and organizing pick-ups of E-Waste, Toner cartridges and Batteries to be recycled.
8. Other Office Support Duties
   Liaises with all levels of administration and staff to coordinate and resolve issues related to internal and external administrative matters in a proactive manner.
9. Any other job-related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

• Working knowledge of MS Office applications
• Able to lift 50lbs
• Familiarity with using tools such as screwdriver, drill and hammer.

Core Competencies

• Excellent organizational skills
• Excellent time management skills
• Excellent collaboration and teamwork skills
• Good verbal and written communication skills.

Additional Requirements

• High School or College Diploma in Office Administration or equivalent experience is an asset.