2024 Internship- Admin/construction- Ottawa

The Coordinator, Project Management is accountable to the Project Manager for providing assistance in the management and control of all aspects of a construction project throughout its lifecycle to achieve the prescribed objectives in terms of scope, time, quality and cost as well as the goals of the organization.

DUTIES AND RESPONSIBILITIES

1. Project Scheduling and Communications
Assists with the development of project proposals and schedules to ensure the smooth completion of projects; liaises with property operations, tenants, consultants, and contractors, where necessary, to proactively address any disputes related to ongoing projects that may arise and to escalate complex issues to the Project Manager for a resolution.

2. Financial Reporting
Develops processes and procedures for all project related invoicing and payment schedules for consultants and contractors to ensure on-time payments of fees; tracks budgets for construction projects from its inception to completion and reports on all related finances in a timely fashion to ensure projects are delivered within scope and on time and on budget.

3. Project Documentation
Assists with the coordination and maintenance of all required documentation for projects resulting in the smooth coordination between Project Management and Operations and to ensure projects are delivered within scope and on time and on budget as well as meet project goals and organizational requirements.

4. Project Payables
Coordinates with the Property Accounting group to ensure the proper coding invoices and charge-backs as well as the tracking of purchase orders, invoices and work orders in a proactive manner.

Any other job related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

• Demonstrated knowledge of a development project platform
• Practical knowledge of Microsoft Office applications.

Core Competencies

• Good organizational skills
• Good analytical skills
• Good relationship building skills
• Good communication skills (both written and verbal)
• Ability to multi-task complex projects and priorities
• Flexibility and adaptability to change.

Additional Requirements

• Previous experience in commercial real estate property management is an asset.