Financial Support Clerk (CMMS)

Section: Financial and Support Services
Division: Finance
Department: Corporate Services
Initial Reporting Location: Frobisher Depot

Job Status: Limited Position
Number of Vacancies: 1
Affiliation: Inside Unit
Estimated Probable Duration: Up to Eighteen (18) Months
Hours of Work: 70 hours bi-weekly,
Shift Work Required: No
Range of Pay: Group 6 - $24.89 to $29.27 per hour (subject to review)

The start date will follow the selection process.

This position is not eligible to work remotely.

Characteristic Duties: Under the general supervision of the CMMS Co-ordinator, and the day-to-day direction of the CMMS Payroll Lead.

1. Collect and verify routine data for the operation of the CMMS in accordance with established procedures with emphasis on the Collective Bargaining Agreements and CGS Policies.
2. Audit and enter labour into PeopleSoft from daily crew cards prior to balancing procedures.
3. Audit and input owned equipment and material data from crew work cards into Cityworks on a daily basis.
4. Process hired equipment slips in accordance with CGS policies, procedures and by-laws with emphasis on the Purchasing By-Law. Verify signing authority as per the Purchasing Authority Policy.
5. Process hired equipment slip invoices for approval. Investigate and resolve problems associated with processing of invoices such as invoice discrepancies and proper supporting documentation. Liaise with suppliers to resolve PeopleSoft receipting discrepancies, to obtain supporting documentation where it is missing, to resolve supplier enquiries and other matters as they arise.
6. Provide guidance to supervisory personnel on the completion of daily work cards.
7. Complete calculations and input data into various computer programs and spreadsheets for budgetary and reporting needs.
8. Maintain and update all crew maintenance work cards.
9. Assist other staff with their duties during periods of overload, vacation or absence.
10. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
11. Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education plus some further specialized training in a related discipline (e.g. PeopleSoft, payroll, bookkeeping).
• Over six (6) months up to and including twelve (12) months of closely related experience.
• Demonstrate ability in performing detailed calculation and analysis of reported information.
• Demonstrate keyboarding (a minimum of forty (40) words per minute) and word processing skills.
• Proficient in data entry.
• Ability to work with numbers accurately.
• Demonstrate interpersonal skills in dealing with the public, staff and outside agencies in a courteous and effective manner.
• Demonstrate ability to work with computer software and administrative systems in a Windows environment (e.g. payroll, word processing, file maintenance, spreadsheet applications, information input and retrieval, etc.).
• Knowledge of PeopleSoft functionality relating to payroll.
• Capable of working under conditions requiring immediate action or priority.
• Ability to handle large-volume functions.
• Excellent use of English; verbally and in writing.
• Satisfactory health, attendance, and former employment history.