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Job summary

Process insurance certificate requests, review invoices, maintain insurance data and KPIs, and manage shared inboxes and specialized insurance files. Prepare insurance clauses for subcontract agreements and support bonding requests, broker coordination, documentation, and recordkeeping.

Job details

Job Description Ready to build your career? We want to hear from you. Reporting to the Insurance and Bonding Advisor, the incumbent will be responsible for collecting, processing, and maintaining information related to project and corporate insurance. What you will do Process insurance certificate requests and verify their compliance. Review invoices, coordinate their submission to Accounts Payable, and follow up through to payment. Enter, update, and monitor data in internal systems. Ensure the accuracy and reliability of relevant data and key performance indicators (KPIs) to support strategic decision-making. Manage shared email inboxes by: Assigning requests to team members; Following up as required; Filing and organizing completed emails. Monitor specialized insurance files, including environmental and professional liability insurance. Prepare insurance clauses for subcontract agreements in compliance with contractual requirements and project-specific insurance needs. Support the administrative management of bonding files and related activities, including: Preparing requests for newly awarded contracts; Coordinating with brokers to obtain required documentation and following up on bonding files; Collecting and organizing bonding data (issuances, commissions, document filing, register updates, etc.). Perform any other related administrative or operational duties required to support the team. Enjoy working as part of a dynamic and collaborative team! This role could be for you if you have A Diploma of College Studies (DEC) in Insurance and Financial Services, Administrative Techniques, an AEC in Property and Casualty Insurance, or another relevant field of study. 1 to 3 years of experience in a similar role. Strong proficiency with Microsoft Office applications. Knowledge of the construction and/or insurance industry (an asset). Excellent attention to detail, organizational skills, autonomy, efficiency, and a strong sense of responsibility. Bilingualism (French and English) is required due to regular interactions with employees, vendors, consultants, and partners located outside Quebec. Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

What you’ll do

Process insurance certificate requests, review invoices, maintain insurance data and KPIs, and manage shared inboxes and specialized insurance files. Prepare insurance clauses for subcontract agreements and support bonding requests, broker coordination, documentation, and recordkeeping.

Requirements

Applicants need a college diploma in insurance and financial services, administrative techniques, property and casualty insurance, or a related field, along with 1 to 3 years of similar experience. Strong Microsoft Office skills, attention to detail, organization, autonomy, efficiency, and responsibility are required; knowledge of construction or insurance is an asset, and bilingualism in French and English is required.

Benefits

• RRSP With Up To 5% Employer Matching • Hybrid Work Model • Employee Stock Ownership Program • Career Growth Opportunities • Transit Pass Reimbursement • Minimum 4 Weeks Of Vacation From Day One

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Insurance Certificate Processing
• Compliance Verification
• Invoice Review
• Accounts Payable Coordination
• Data Entry And Monitoring
• Data Accuracy
• KPI Monitoring
• Shared Inbox Management
• Environmental Insurance
• Professional Liability Insurance
• Insurance Clause Preparation
• Subcontract Administration
• Bonding File Administration
• Microsoft Office
• Attention To Detail
• Organization

Job areas

• Administrative
• Construction
• Finance & Accounting